How to Conduct a Successful Remote Board Meeting

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The pandemic has made it more difficult than ever for nonprofits to run and build community support. Many are relying on board meetings via remote to make critical decisions to ensure their survival. However, it can be challenging to conduct an effective remote board meeting without the physical presence of the entire board.

A clear, specific agenda will ensure that the board meeting remote on topic and focused. Participate with your board during the process of establishing agendas to find out what best call tools topics need to be discussed and then forward the agenda to all attendees as early as possible, so they can prepare. This will ensure that they are aware of the topics to be discussed and they can add anything to the agenda before hand. A secure board portal to distribute agendas and other documents can help reduce security risks.

Utilizing video can improve the interaction at remote board meetings by bringing the essential face-to-face component to discussions. Additionally video makes it simpler for attendees to see other people’s body language and to observe non-verbal signals such as impatience, boredom, or enthusiasm.

It can be difficult for busy boards to arrange meetings in person, especially when they have numerous personal and professional commitments. Finding the right time that is suitable for everyone is easier with remote board meeting software. SavvyCal’s free polls for meetings allow you to suggest multiple times for your meetings. Then, everyone can vote on the times that work best for them. This can eliminate the need to send back-and-forth emails, and could save you time and hassle.