Working with documents requires collaboration and making the necessary information resources to complete work. This is especially relevant when working on large-scale projects that have a lot of moving parts, like creating software. Documentation helps everyone to be on the same page, and it eliminates wasted time trying to figure out instructions or processes that somebody else has already documented.

In general, documents, and especially those produced by workplaces or other professional settings adhere to certain standards and conventions. This provides a higher level of consistency and transparency in the workflows and ecosystems of documentation. Documents can be semistructured or unstructured. For example, a handwritten letter or note, or a tabular or list-based form. Documents usually consist of a mix of text and non-textual elements such as tables, images and graphs.

To ensure that you have a good document collaboration it is recommended to split teams into groups with different access levels and permissions to the documents. This lets each group focus on its own work without having concerns about accidentally modifying or overwriting the work of others. It also includes implementing version control, so you can monitor and restore earlier versions of documents. Additionally, it includes the ability to use both the synchronous and asynchronous communications within the document itself. By setting guidelines for this kind of document you will give your team members the best chance of being successful in using your company’s documents.

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